Purchasing Ethics: Doing What's Right Across All Supplier Interactions

Duration: 90 Minutes
This topic will cover how you can make your procurements fair and open. How to provide an appearance that does not show favoritism. Discover internal controls you can establish to better regulate vendor interactions during a procurement activity. Tips will be provided on establishing office procedures that will avoid ethical conflicts. Attendees will come away with tools that they can implement to better avoid vendor protests and improve procurement documents at the same time. This topic will also cover how to defend against inappropriate vendor influences.
Ethical Purchasing Practices
Instructor: Kenneth M. Jones
Product ID: 505124
Objectives of the Presentation
  • How to keep procurements open and fair
  • How to avoid appearances that you favor particular vendors
  • How to control inappropriate vendor contacts
  • How to establish internal procedures to improve ethical purchasing practices
  • How to interact with vendors and keep it professional
  • Drafting specifications without involving vendor influence
Why Should you Attend
Learn how to handle and identify ethical issues in purchasing. From this topic, you will learn some new ethical procedures that other organizations are using to keep a level playing field from a seasoned professional. This includes keeping procurements competitive and how to handle vendor interactions. It will give you food for thought as to what you might be overlooking that may give a vendor the impression that you as procurement professional may not be impartial. What hidden signs to look for and what company policies may need to be instituted to keep or limit undue influence during the bidding process will be discussed. You will come away with some practical tools that are used in the procurement office to maintain an open and competitive environment.

Areas Covered
  • Ethics in purchasing
  • Accepting gifts from a supplier
    • Establishing company policies
    • Dollar limits or just say no
    • What does your desk say?
  • Deciding between multiple suppliers
    • Discretionary purchases
    • Preferred sources
    • Minority and women owned businesses
    • What to do if there is a tie
  • What information you should protect
    • Communications when drafting a procurement document
    • Debriefing a vendor
  • Lunches/dinners and other events
    • How does it appear?
    • I'm a winner
    • Setting policies
  • Ethical procurement documents
    • Open specifications
    • Reasonable prequalification
    • Use of vendor supplied materials
  • Undue influence during the procurement process
    • Steps to prevent It
    • Penalties for attempting to influence
  • Vendor visits and interactions
    • Keeping records of vendor visits
    • Preventing discussions on open solicitations
  • Casting a wide net
    • Advertising in the media
    • Posting on your website
  • Noncollusive vendor certifications
  • Observing patterns
    • Soliciting feedback from no bidders
Who will Benefit
  • Purchasing Agents
  • Buyers
  • Contract Officers
  • Internal Control Officers
  • Auditors
$300
Recorded Session for one participant
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Live Session - How it works
  • Login to onlinecompliancepanel with your registered username and password https://www.onlinecompliancepanel.com/login
  • The webinar joining link, username and password for joining the webinar will be updated on your OCP Account 24 hours prior to the webinar
  • Presentation handouts in Downloadable PDF format will be updated on your OCP Account 24 hours prior to the live session
  • Login to the audio conference on the scheduled date and time
  • Get answers to your queries through interactive Q&A sessions via chat at the end of the session
  • Download the Certificate of Attendance and Purchase Invoice from your OCP Account 24 hours after the completion of the session
  • Please let us know your thoughts and views at the end of the webinar, your valuable feedback will help us improve
Recorded Session - How it works
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  • Upon purchase of the recorded session a link will be updated on your OCP Account within 24 hours
  • Please click on the link to access the Recorded Session
  • Presentation handouts in downloadable PDF format will be updated on your OCP Account within 24 hours of the purchase of the product
  • Download the Certificate of Attendance and Purchase Invoice from your OCP Account after 48 hours of the product Purchase
  • Please share your valuable Feedback at the end of the session
Instructor Profile:
Kenneth M. Jones is a procurement specialist at SUNY Center for International Development. Mr. Jones has over 30 years of direct procurement experience. He has conducted regular seminars and workshops on public procurement. Mr. Jones is experienced in developing improved procurement practices. He is a graduate of Schoharie Central School.
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