Travel Pay and Entertainment Reimbursement: Do You Comply with the Law?

Duration: 90 Minutes
What are the rules regarding when an employee must be compensated for time and expenses incurred while travelling on company business? They are complex and confusing. There are many issues involved, such as the use by an employee of his or her own vehicle, the use of a company owned vehicle, the proper administration of and accounting for travel pay, and the best way to handle suspected abuses by employees of an employer's travel and entertainment policy.
Travel Pay and Entertainment Reimbursement
Instructor: Miles Hutchinson
Product ID: 506468
Objectives of the Presentation
  • Starter Question: is the employee exempt or non-exempt under the FLSA?
  • The Fair Labor Standards Act and Portal Act requirements regarding travel pay
  • Rate of travel pay
  • Commuting expenses
  • Travel between assignments
  • One day and up to one year assignments at temporary locations
  • Overnight travel
  • Travel, entertainment, gift and car expense reimbursements
  • Accountable vs. non-accountable plan payments
  • The travel advance trap and how to avoid it
  • Employer policy manual --communicating travel and entertainment policies
  • Employer's liability to employee and to third parties for damages arising from company travel
Why Should you Attend
Learn the requirements for payment of travel time to ensure you comply with the requirements under the Portal Act and the requirements for documenting business travel, meals and entertainment expense to ensure you can take full advantage of the deductions allowed under the Internal Revenue Code and its regulations. Find out when an employee's meal is 100% deductible and when it is only 50% deductible. Understand the limitations on personal travel and entertainment mixed with business travel and entertainment. Ensure that your records will stand the scrutiny of a compensation or tax audit.

Experienced CPA and businessman Miles Hutchinson will review the law regarding travel compensation and travel expense reimbursement. He will provide practical guidance in these areas that have become the subject of increasing wage and hour claims and IRS scrutiny.

Who will Benefit
  • Financial Officers
  • Financial Analysts
  • Controllers
  • CFOs
  • Risk Officers
  • Payroll Managers
  • Staff with roles and responsibilities in payroll and expense reimbursement
Topic Background
The Portal Act was enacted in 1947 to amend the Fair Labor Standards Act to address compensation for travel time and establish a statute of limitations for making claims for unpaid wages and overtime pay. This law is viewed by many as quite ambiguous.

The IRS regulates deductibility of reimbursements of travel and entertainment expenses. Using their definitions and following their guidelines companies can maximize the deductibility of their properly documented business travel, meals and entertainment expenses. Apply their guidelines for determining when an employee meal is 100% deductible and when it is only 50% deductible. Understand the limitations on personal travel and entertainment mixed with business travel and entertainment. Ensure that your records will stand the scrutiny of a compensation or tax audit.
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  • Please click on the link to access the Recorded Session
  • Presentation handouts in downloadable PDF format will be updated on your OCP Account within 24 hours of the purchase of the product
  • Download the Certificate of Attendance and Purchase Invoice from your OCP Account after 48 hours of the product Purchase
  • Please share your valuable Feedback at the end of the session
Instructor Profile:
Miles Hutchinson is a CGMA (Chartered Global Management Accountant) and experienced businessman. He has been an auditor with PriceWaterhouseCoopers and the Chief Financial Officer of a $1 billion real estate development company. Miles is a professional speaker and consultant who has presented over 2,000 seminars and training sessions on a myriad of business and financial topics, like financial analysis and modeling, accounting, strategic planning, and compliance with the Sarbanes-Oxley Act.

He has over 35 years of practical experience in strategic planning, analysis and reporting. He is the author of several useful reporting and tax tools available at www.soxpolicies.com and www.salestaxadvisors.com. His clients include, Abbott Labs, Bank of America, Boston Scientific, Citicorp, Corning, the FBI, the FDA, the Federal Reserve, GE, Pfizer, Siemens, US Marine Corps, and the US Army. Please visit his web sites to see how you can further benefit from his expertise.
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