Reimbursing Employees for Expenses: Navigating Taxes

Date: Thursday, 28 March 2019 | Time: 11:30 AM PDT, 02:30 PM EDT | Duration: 90 Minutes
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This training program will engage attendees in a discussion on whether an expense reimbursement qualifies for exclusion from employee wages. It will offer stringent guidelines on what is required to substantiate various expenses and benefits under an account plan.
Business Expense Reimbursement Plan
Product ID: 508072
Objectives of the Presentation
  • Determine whether an expense reimbursement qualifies for exclusion from employee wages
  • Know what is required to substantiate various expenses and benefits under an account plan
  • Understand the importance of timely processing of reimbursements and collection of excess advance funds
  • Know when expense reimbursements or use of company resources must be included in wages
  • Understand when per diem rates may be used and why employers may want to use them
  • Know how to determine maximum per diem rates and how to use the high low method
  • Know how to establish and administer an account expense reimbursement plans
  • Understand the importance of control and accounting procedures related to expense reimbursements
Why Should you Attend
Employers often provide travel advances, business expense reimbursement, or use of company property to employees. Employee expense reimbursement is one of the targets of a current IRS audit initiative. Unless expense reimbursements are made under an account plan, the payments must be included in employee wages. Accountable expense reimbursement plans provide tax savings for both employers and employees. But insufficient documentation or faulty procedures can result in reclassification of the reimbursements as wages. This results in additional tax and possibly penalties. An employer may even become liable for taxes it failed to withhold from the employee reimbursement.

In this informative webinar, attendees will learn how to properly account for and report expense reimbursements and facilities provided to employees in compliance with IRS requirements.

Areas Covered
  • Employee business expenses and reimbursements under the Internal Revenue Code
  • Accountable and non-accountable expense reimbursement plans
  • Substantiation and documentation required to exclude reimbursement or benefits from wages
  • Options for meeting substantiation requirements
  • Advantages and effective use of per diem payments
  • How to control the risk of a pattern of abuse of per diem payments
  • Evaluation and treatment of personal use of company property (vehicles, cell phones, etc.)
  • When expense reimbursements or use of company resources must be included in wages
  • Travel advance and payment card administration
  • The importance of timely processing of reimbursements and collection of excess advance funds
  • Control and accounting procedures and the roles of payroll and accounts payable
Who will Benefit
  • Payroll Supervisors and Personnel
  • Accounts Payable Supervisors and Personnel
  • Public Accountants
  • Internal Auditors
  • Tax Compliance Officers
  • Enrolled Agents
  • Employee Benefits Administrators
  • Officers and Managers with Tax Compliance Oversight
  • Company / Business Owners
  • Managers/ Supervisors
  • Public Agency Managers
  • Audit and Compliance Personnel / Risk Managers
$200
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Live Session - How it works
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  • The webinar joining link, username and password for joining the webinar will be updated on your OCP Account 24 hours prior to the webinar
  • Presentation handouts in Downloadable PDF format will be updated on your OCP Account 24 hours prior to the live session
  • Login to the audio conference on the scheduled date and time
  • Get answers to your queries through interactive Q&A sessions via chat at the end of the session
  • Download the Certificate of Attendance and Purchase Invoice from your OCP Account 24 hours after the completion of the session
  • Please let us know your thoughts and views at the end of the webinar, your valuable feedback will help us improve
Recorded Session - How it works
  • Login to onlinecompliancepanel with your registered username and password https://www.onlinecompliancepanel.com/login
  • Upon purchase of the recorded session a link will be updated on your OCP Account within 24 hours
  • Please click on the link to access the Recorded Session
  • Presentation handouts in downloadable PDF format will be updated on your OCP Account within 24 hours of the purchase of the product
  • Download the Certificate of Attendance and Purchase Invoice from your OCP Account after 48 hours of the product Purchase
  • Please share your valuable Feedback at the end of the session
Instructor Profile:
Patrick A. Haggerty is a tax practitioner, author, and educator. His work experience includes non-profit organization management, banking, manufacturing accounting, and tax practice. He began teaching accounting at the college level in 1988. He is licensed as an Enrolled Agent by the U. S. Treasury to represent tax payers at all administrative levels of the IRS and is a Certified Management Accountant. He has written numerous articles and a monthly question and answer column for payroll publications. In addition, he regularly develops and presents webinars and presentations on a variety of topics including payroll tax issues, FLSA compliance, and information return reporting.
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