Records Preservation Strategies that will Assure Authentication

Duration: 60 Minutes
The creation of records is now mostly being performed by utilizing commercially available software. Computer hardware as well as software continues to evolve and change rapidly. Many files that were created as little as 10 years ago are not easily viewed with contemporary hardware and software.
Records Preservation Strategies
Instructor: Charlie Sodano
Product ID: 500121
Most computer files are susceptible to unwanted modification by unauthorized personnel. This casts doubt into the authenticity of a record that was created in the past. In addition, since it is common to have multiple copies of a record stored within a repository, there often is no way to identify a version that is the sought after critical record.

Why Should you Attend:
Specific electronic records may be needed in the future to satisfy regulatory or legal actions. Failure to produce records that not only have been protected from alteration, and are readable, can result in severe government penalties or loss of a legal suit. There is no way to guarantee that a particular file format or storage media available today will be viable in the future, despite the claims of various vendors and standards organizations. The only option available is to plan a systematic migration at specified time intervals and take steps to preserve the viability and authenticity of the records.

Objectives of the Presentation:
  • Review of Records Management fundamentals
  • Brief history of computer storage media and file formats
  • Identification of potential shelf life of media and file formats
  • Preserving authenticity during migration
  • Strategies for records migration having 10 years perceived shelf life
  • Strategies for records migration for 50 years or more perceived shelf life
Who can Benefit:
  • Research & Development Professionals
  • Records Management professionals
  • Legal team
  • Information Technology professionals
  • Senior Management Executives
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Instructor Profile:
Charlie Sodano began his career as a discovery research chemist at Pfizer. And since1985 has specialized in the management of electronic information as well as paper based records. He managed Information Services departments at RJR Nabisco, Berlex Biosciences and Bayer HealthCare Pharmaceuticals, and holds BS and MS and Ph.D. degrees in Chemistry.

Charlie has more than 20 years experience in the design, improvement and roll-out of Electronic Laboratory Notebooks and electronic records management and archiving systems. He has made numerous presentations at US and international meetings of the American Chemical Society, ARMA International, AIIM, Institute of Food Technologists, EMC Documentum User Meetings and conferences sponsored by leading training and education organizations.

Member of the American Chemical Society and ARMA International. President of ARMA, Mt Diablo Chapter and Regional Coordinator for ARMA International, Pacific Region.
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