How to comply with Payroll Recordkeeping Requirements: Why It is important and what you need to know?

Duration: 90 Minutes
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It's the employer's responsibility to maintain adequate recordkeeping of payroll records. This webinar will provide a detail guideline to assist with establishing and maintaining employee's records. How to avoid cost that may result to poor record retention. Discuss the best approach in storing, retrieving and archiving employee's payroll records various ways to protect employee data and the best method managing electronic payroll record systems that meet the federal and state guidelines.
Payroll Recordkeeping Requirements
Instructor: Clarissia Harris
Product ID: 504398
Objectives of the Presentation
  • Consequences of poor record retention polices
  • Other applicable federal laws and their record keeping requirements
  • State record keeping requirements and how they differ from federal law
  • How to handle audits and what record keeping tips to have to be prepared for an audit
  • What penalties are assessed for payroll noncompliance
  • Retention requirements and required content for specific types of records
  • Practical information on setting up an effective payroll record keeping system, including electronic data storage and archiving
Why Should you Attend
Does your payroll record meet the federal and state record retention requirements? Do you have the accessibility to timely retrieve payroll records within 72 hours? Human Resources and payroll professionals face with several recordkeeping retention requirements mandated by federal and state agencies. In some cases, these record retention requirements are not always clear and can be challenging when and how to maintain the records to avoid hefty penalties and fines from the various federal and state authorities.

This webinar will review the DOL, IRS, OSHA and HIPPA record retention requirements. The best approach to retaining and retrieving various records from third party provider such as IRON Mountain. This 90-minute webinar will provide necessary guide to help establish recordkeeping policy, increase knowledge and help successfully prepare for any current and future audits.

Areas Covered
  • Key to record compliance for DOL, FLSA, FMLA, IRS and FUTA
  • New Electronic Form I-9 program: how I-9 relates to payroll records
  • Keys to good record retention policies and procedures
  • Consequences of poor record retention polices
  • Other applicable federal laws and their record keeping requirements
  • State record keeping requirements and how they differ from federal law
  • How to handle audits and what record keeping tips to have to be prepared for an audit
  • What penalties are assessed for payroll noncompliance
  • Retention requirements and required content for specific types of records
  • Practical information on setting up an effective payroll record keeping system, including electronic data storage and archiving
Who will Benefit
  • Payroll Tax Professionals
  • Payroll Department
  • Controllers
  • Accounting Department
  • HR Department
Topic Background
When it comes to payroll, employers are required and obligated to maintain adequate recordkeeping of payroll tax records. Some of the biggest reasons companies fail are bad recordkeeping, not paying taxes, and not paying the correct amount of taxes. Federal and state governments have laws pertaining to maintaining financial records, paying taxes, and reporting financial information.
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Recorded Session - How it works
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  • Upon purchase of the recorded session a link will be updated on your OCP Account within 24 hours
  • Please click on the link to access the Recorded Session
  • Presentation handouts in downloadable PDF format will be updated on your OCP Account within 24 hours of the purchase of the product
  • Download the Certificate of Attendance and Purchase Invoice from your OCP Account after 48 hours of the product Purchase
  • Please share your valuable Feedback at the end of the session
Instructor Profile:
Clarissia L. Harris, CPP, MBA is a payroll professional with 25 years of experience in both teaching and managing payroll. She has taught several Certified Payroll Professional (CPP) training courses throughout the United States. Her extensive work experience includes Georgia State University, Science Application International Corporation, KPMG and IBM Internet Security Company.

Currently, she is a Payroll Manager for a large Financial Company in Atlanta Georgia. Also presently, she is a payroll instructor at a local university in Atlanta. Clarissa has also received several Merit of Citation awards from the American Payroll Association.
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