Changing Payroll Frequencies: How It Can Be Done

Duration: 90 Minutes
This webinar discusses the legal requirements and the best practices that will be needed when an employer is investigating, contemplating, or initiating a change in payroll frequency.
Payroll Calendar
Instructor: Vicki M. Lambert
Product ID: 500216
Is your company contemplating changing your payroll frequency? Maybe your company has grown too large to handle a weekly payroll now, or perhaps a certain payroll cycle has become the norm in your industry. No matter what the reason, changing the payroll frequency can be a daunting and more than slightly harrowing idea if it is approached without careful planning. Of course, legally changing payroll frequencies is permitted by the states in most cases unless it is done strictly for the purpose of avoiding overtime already worked. However, it is an arduous task and should be approached with care and a tremendous amount of research and preparation. The compliance issues that need to be addressed before making the decision to change payroll frequency include such items as: Does the state permit the frequency? And Are there any employee notifications required prior to the change being made?

In addition to compliance issues there are issues that deal with timing, systems, and employee earnings and fringe benefit accruals. For example, deciding when to implement the pay frequency change can impact a myriad of other issues including the impact on issuing Forms W-2 if done prior to January 1; the effect on salary employees if done mid-year; and calculating fringe benefits if they are based on a time frame such as a per payroll period. Has the impact on the tax deposit timing been considered as well as the cost in terms of the payroll system? These and numerous other considerations should be discusses when considering or implementing a payroll frequency change.

Why Should you Attend:
Attend this 90 minute presentation to better understand the requirements under federal and state law when contemplating or implementing a change in payroll frequency. The best practices, practical points as well as legal requirements discussed will assist in making the transition as smooth as possible for your employees and your department.

Objectives of the Presentation:
For the attendee to learn and understand the background of the law, what must be considered and who must be included when contemplating or implementing a change in payroll frequency. This includes:
  • Understanding the need for the change
  • The choices available
  • Compliance issues involved
  • The change’s impact on payroll
  • The change’s impact on employees
  • The change’s impact on systems and procedures
  • Key communication factors to include at all stages of the change
  • Formulating the plan to implement the change
  • Testing the change before implementation
  • Implementation and the outcome
Who can Benefit:
  • Payroll professionals
  • Human Resources
  • Accounting Personnel
  • Business Owners
  • Lawmakers
  • Attorneys
  • Any individual or entity that must deal with the complexities and requirements of changing the payroll frequency for his or her employer
$300
Recorded Session for one participant
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Instructor Profile:
Vicki M. Lambert, CPP is President and Academic Director of The Payroll Advisor™ a firm specializing in the training of payroll professionals. With over three decades of hands-on experience in all facets of payroll functions as well as over 20 years as a trainer and author, Ms. Lambert is a sought-after and respected voice in the practice and management of payroll issues. She has conducted open market training seminars on payroll issues across the United States as well as serving as an in-house trainer for businesses such as Sun Microsystems, Fox Studios, Disney, County of Riverside and the City of Hesperia. Ms. Lambert currently produces and presents payroll related audio seminars, webinars and webcasts for clients, APA chapters and business groups throughout the country. Ms. Lambert is an adjunct faculty member at Brandman University in Southern California and is the creator of and instructor for their Practical Payroll Online program, which is approved for recertification hours by the APA.
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